About the Role & Team

We are looking for a proactive individual to help drive registration and engagement for IDC's conferences and events across North America. The Events Project Specialist role provides essential operational and administrative support to the North American Event Project Managers and Sr. Director, focusing on event logistics, documentation, and finance-related tasks.
This role focuses on:
- Logistics & vendor coordination support
- Financial reconciliation & documentation
- Project management support
- Internal meeting and team coordination including graphics
- Operational admin for NA events

This position ensures Project Managers and leadership can focus on higher-value client work while maintaining accuracy, organization, and efficiency across all events.

What You’ll Do

1. Event Logistics Support

• Research and book restaurants, venues, and meeting spaces for dinners and summits
• Coordinate travel arrangements, catering orders, shipping, and AV vendor communications
• Assist with preparation of event materials (run of show, decks, briefing documents), graphics work coordination
• Support PMs with attendee list updates and Cvent event record maintenance

2. Financial & Administrative Support

• Collect, organize, and reconcile vendor invoices
• Track budget items, receipts, and expenses for PMs and Sr. Director
• Maintain financial logs and support P&L data entry
• Prepare finance documentation for leadership review
• Track outstanding payments and coordinate with finance

3. Internal Scheduling & Team Coordination

• Assist with meeting scheduling for PMs and Sr. Director (non–sales-related)
• Create agendas, take notes, and distribute action items after internal meetings
• Maintain team documentation in Teams/SharePoint

4. Tools & Systems Administration

• Maintain project tasks and deadlines in Monday.com
• Create internal documents and trackers in Excel, Word, and PowerPoint
• Support Cvent with basic updates and data entry
• Assist with Zoom meeting logistics for virtual events (non-hosting role)

What You Bring

• Fluent English (written and spoken)
• Excellent organization, accuracy, and follow-through
• Strong proficiency in MS Office Suite, especially Excel and PowerPoint
• Experience with Monday.com or similar tools
• Comfortable working with contracts, invoices, and documentation
• Familiarity with Cvent and Zoom preferred
• Self-starter with proactive communication

Why This Role Stands Out
At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.